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Processing of (personal) data by the entity in charge of the online application process

General Information
I. Controller
Responsible for the processing of personal data is:

BRP Renaud und Partner mbB
Attorneys at Law Patent Attorneys Tax Consultants
Königstrasse 28, G-70173 Stuttgart

T: +49 711 16445-0
F +49 711 16445-100
Beethovenstrasse 12-16, G-60325 Frankfurt/Main
T: +49 69 133734-0
F: +49 69 133734-34
E: info@brp.de

II. Data Protection Officer
You can reach our data protection officer at

BRP Renaud und Partner mbB
Data Protection Officer
Königstraße 28, D-70173 Stuttgart

T: +49 711 16445-0
F: +49 711 16445-100
E: datenschutzbeauftragte@brp.de

III. Rights of data subjects
1. Right of withdrawal
Some of the processing operations described in this data protection information are only carried out with your consent. You can withdraw your consent to the performance of these processing operations at any time with effect for the future.
You can revoke your consent to data processing by services on our website via the CMT. In this way, you can also consent to individual data processing operations again. You can open the CMT at any time using the "fingerprint symbol".
In all other cases, you can revoke your consent by sending a message to the contact details listed above.
The withdrawal of consent initially granted has no effect on the lawfulness of data processing up to the time of withdrawal.

2. Right of objection
You can object to the use of personal data for direct marketing purposes at any time with effect for the future in writing, by fax, by e-mail or by telephone; you can also object to the use of personal data on the basis of Art. 6 para. 1 sentence 1 lit. e or f GDPR at any time with effect for the future for reasons arising from your particular situation. The objection will only incur the transmission costs according to the basic rates. The legality of the data processing operations already carried out remains unaffected by this.

3. Right of access, rectification, erasure or restriction and portability
Under the conditions of Art. 15 to 20 GDPR, you have the right to receive information free of charge about the personal data we have stored about you, to have incorrect data corrected, to have incomplete data completed and to request the deletion or restriction of processing and the portability of your personal data.

4. Right pf appeal
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes data protection law.

The supervisory authority responsible for us is the State Commisioner for Data Protection and Freedom of Information (Landesdatenschutzbeauftragter) in Baden-Württemberg, Heilbronner Straße 35, 70191 Stuttgart.

Privacy Notice for Other Business Relationships (in Particular Suppliers)
I. Data subjects whose data we process
We process personal data from our applicants.

II. Personal data that we process
We process the following categories of personal data:
  • Personal data that you voluntarily provide to us as part of the application process - in particular your first and last name, address, e-mail address, date of birth, place of birth, profession, CV, references and special categories of personal data (e.g. information about your religious beliefs or health data).
  • Additional data relevant to the application that is collected during the application process.
  • If we do not receive personal data directly from you as the data subject, the data originates from the job boards on which we publish our job advertisements (e.g., employment agency, Indeed, Ausbildung.de and LinkedIn).

III. Purpose and legal basis of the data processing
Your personal data will only be processed to carry out the application process. The legal basis for data processing is § 26 para. 1 sentence 1 German Federal Data Protection Act (BDSG) and Art. 6 para. 1 sentence 1 lit. b GDPR.
In the event of a successful application, the data will be transferred to your personnel file for the purpose of implementing the employment relationship, § 26 para. 1 sentence 1 BDSG.

IV. Storage period
If your application is not successful, your personal data will be deleted no later than six months after the end of the application process, unless the processing of your data is necessary for the assertion, exercise or defense of legal claims (see Art. 17 para. 3 lit. e GDPR).
Your data will only be processed beyond the specific application procedure if you have expressly consented to your data remaining stored in our database after the end of the specific application procedure so that you can be contacted by us at a later date if there are any vacancies. If you no longer want us to contact you, you can revoke your consent at any time with effect for the future in writing, by e-mail or by telephone. Otherwise we will delete your data after two years. If we contact you within this period regarding new vacancies, this period will start anew each time.

V. Recipients or categories of recipients
Your personal data will only be disclosed to those persons who are involved in processing your application.
For certain technical and organizational processes, BRP RENAUD uses the services of external service providers who are given access to personal data in order to provide these services. These service providers are bound by instructions and are obliged to comply with data protection regulations and may not use the data for any other purpose. In detail, these are the following service providers:
  • We use TEAMS for virtual meetings and use the services of Microsoft in this respect. Microsoft Corporation, USA is certified in accordance with the EU-U.S. Data Privacy Framework (Art. 45 GDPR).
  • We sometimes use the services of software companies for the administration, care and maintenance of our information technology systems (in particular, we use the services of Personio SE & Co. KG Seidlstraße 3 80335 München, Germany).
  • We use the services of waste disposal companies for the disposal and destruction of confidential documents.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.